Submitting a clean manuscript

A clean manuscript is crucial for a timely and smooth production process. The following guidelines are meant to help authors understand how to submit a clean manuscript.

Work can be submitted in any current word processor format. If you plan to use an unusual word processor (e.g., Mellel), please contact the editors.

Citation style

Imaginations follow MLA 9 Style, unless otherwise noted herein. Particularly valuable guidelines can be found at


Abstracts should contain no more than 100 words and should be included in both French and English. Please indicate if you will require your work to be translated.


Please submit 3-5 keywords for your article.

When selecting these, consider the following:

  • Choose specific terms that are not too broad
  • Consider using phrases that that comprise several words
  • Try to use different words than those in your title and consider generally accepted alternative words instead
  • Ensure that you include the methodology or framework if your submission adheres to a recognizable approach or technique
  • Use the official form of each key term
  • Select and terms you would use if you were searching for a paper on a similar subject and test them by conducting said search


  • Capitalize all of the major words in the title (e.g., Epistemology of the Closet).
  • Please include a French translation of your title.
  • Subtitles should be separated from the main title by a colon.


Please be aware that for a clean manuscript, it is irrelevant what your text looks like in your word processor.

Almost all formatting you put in will need to be eliminated during the typesetting process, so any additional formatting you put into the text only creates additional work for the production.

Specifically, please do not format your text by applying font formatting to your body text, except for italics, superscript, and bold characters. Alternatively, you can indicate italics by using enclosing *asterisks*, superscript by enclosing caret ^superscript^, and bold by using double enclosing **asterisks**.

Paragraph styles should be limited to the following:

  • Heading 1 for the title of the article
  • Heading 2 for subtitles
  • Heading 3 for Sub-subtitles (if absolutely necessary)
  • Caption for image captions
  • Blockquote for indented longer quotations (please use double quotation marks in addition to the indent. N.B.: This is a deviation from the MLA standard.)

No paragraph style formatting should be applied to your body text. (Note: In MS Word for Macintosh you can quickly check for such formatting by opening the Styles Pane and checking “Show direct formatting” at the bottom of the pane).

Please avoid formatting with whitespaces. Specifically, there should be no tabs at the beginning of paragraphs. Periods, question marks, or exclamation points should never be followed by double spaces. As a matter of fact, double or more spaces, tabs, or a combination thereof, should be stripped from your text before you submit it. Similarly, there should be no double returns. There should never be a space before the end of a paragraph or before a line break. (All these problems can be quickly checked by using “Show/Hide hidden characters” and eliminated by a quick search/replace before you submit your manuscript.) Tabs should only be used for tables and avoided in any other context.

Ellipses are indicated by the ellipsis character enclosed in brackets […]. Please do not use three periods, or periods separated by spaces. (Note: The ellipsis character can be typed by holding down alt and typing ; on the Macintosh, or by holding down Alt and pressing 0150 on the number pad in Windows. (You can also set autocorrect in your word processor to do the substitution).

Please use long hyphens—without spaces on either side—in your text. Alternatively, you can use triple dashes (XXX---XXX).

Tables should be formatted with either tabs or your text editor’s table function. As always, please do not use spaces for formatting.


Author(s): When submitting your revised file, please submit only one document that contains the components of the work in this order: 1) abstract (English/French); 2) Title (English/French; 3) Author Name | Affiliation; 4) main text; 5) reference list (if applicable); 6) image notes; 7) end notes.

The file containing the revised manuscript should be named as follows: <imaginations_volume#_issue#_article#-lastname.filetype> for instance <imaginations_2_1_2–smith.docx>

Footnotes and Endnotes

You can use either footnotes or endnotes, but please do not use both.

Follow these guidelines:

  • Enter notes using the automatic footnote/endnote function in your word processor.
  • Note numbers should begin with 1 and follow consecutively throughout.
  • In the text, note numbers are superscripted. Where multiple notes are attached to the same sentence, separate the notes with a comma: 1, 2
  • Note numbers appear after punctuation, as here.1
  • There is no space between the text and the note number.
  • Each note shall end with a period.


Employ italics for: titles of books, reports, names of journals/periodicals, terms not in English (with the exception of commonly used terms such as “et cetera” or “ad hoc”), emphasis.


  • Always use the Oxford (serial) comma. For example: red, white, and blue.
  • The first word of quotations that follow a colon should be capitalized: “Like this, for example.”
  • Use a comma after phrases that are introduced with an adverb. For example, “Surprisingly, they had not considered this alternative.”
  • Avoid use of “Scare quotes.” When they are used, they are to be encased in double-quotation marks; when scare quotes are employed within quoted material, they are to be encased in single quotation marks. For example, “It is not customary to use the term ‘awesome’ in such a context.”
  • Place any semi-colon, colon, question mark, or exclamation mark outside of quotation marks (e.g., Chris said my idea was “fantastic”!) unless that punctuation is part of quoted material (In the e-mail, Chris said it was “a great idea!”).
  • Place any period or comma inside of quotation marks (exception: in case of in-text citation, the period will be located at the end of the sentence).
  • Ellipses will be indicated by the ellipsis character enclosed in brackets (“[…]”) and shall be used to indicate omissions in a quotation.
  • Square brackets shall be used to indicate authorial amendments to quoted material.
  • Use ‘em’ dashes and close the space around them—like so.
  • The semi-colon may be used to: join closely related or oppositional independent clauses; or, to join items in a list.


  • Use “e.g.,” “etc.,” and “i.e.,” only in text that is in parentheses. In running text, spell these out “for example,” “etcetera,” and “that is”
  • For abbreviations of locations in notes and reference lists use the two-letter postal style (i.e., use AB not Alb or Alberta).
  • However, in running text, spell out the full name of a country, city or state unless used as an adjective (e.g., “In the United States” but “U.K. nationalism”).
  • Write out in full upon first use any abbreviations or acronyms (e.g., the Conseil Européen pour la Recherche Nucléaire (CERN)).


Imaginations uses Canadian spellings (e.g., flavour; analyze; grey); in direct quotations do not change American, British etc. spelling to Canadian spelling.

For possessive names ending in “s” use ’s except in cases of well-known authors or figures (i.e., Weiss’s vs. Dickens’).

Languages Other than English or French

The language of the article should be English or French. As this is an interdisciplinary journal, please try to keep discipline-specific jargon to a minimum.

Quotations of more than three words in languages other than English or French must be cited within the body of the text in translation and, if the translation is your own or if it is relevant to the analysis, in the original language in an endnote. Indicate in an initial endnote if the translations are yours.

At first mention of a non-English or non-French source title in the text, please use the original title followed by the standard translation in parentheses, or your own translation should no English or French translation exist. All subsequent references use original title.


Write dates of birth and death as follows: 1225-1274 (write all digits of the year and separate with a hyphen).

Write inclusive dates of publication: 1973-1976 (do not truncate closing dates).

Note that the part of speech determines the different ways the century must be written:

  • 21st century (n.); 21st-century (adj.)
  • 17th century (n.); 17th-century (adj.)
  • mid-18th century (n.); mid-18th-century (adj.)

Decades are not to be abbreviated. Write 1960s, not 50s, 50’s or 1950’s unless it appears as such in quoted material.


Spell out whole numbers one through ten as well as numbers located at the beginning of a sentence. For example: seven, 79, 250 million, 1.6 billion.

In-Text Citations

The first time an author is cited in running text, refer to them by first and last name.

Include page numbers for any and all quoted material.

Decide whether you will summarize, paraphrase, or directly quote the material—each of which require citation.

As a friendly reminder, when developing your article or review, keep track of the necessary bibliographic information. Doing so helps expedite the evaluation and publication of your article.

In-Text Citation: Quotes of four lines and less (of your essay text) can be incorporated into a sentence within the main essay text. The essential information is the author’s last name and the page reference for the quoted material. The title of the referenced text is optional, but recommended. Here are some examples of MLA in-text citation.

  • In their book They Say, I Say, Graff and Birkenstein declare: “since quotations do not speak for themselves, you need to build a frame around them in which you do that speaking for them” (41).
  • Graff and Birkenstein remark that “since quotations do not speak for themselves, you need to build a frame around them in which you do that speaking for them” (41).
  • In They Say, I Say, a quotation sandwich is explained: “since quotations do not speak for themselves, you need to build a frame around them in which you do that speaking for them” (Graff and Birkenstein 41).
  • On page 41, Graff and Birkenstein say, “since quotations do not speak for themselves, you need to build a frame around them in which you do that speaking for them.”

Block Quotation: If the quoted text takes over more than four lines in your essay, then you will need to use a block quote.

Poetry: When quoting a passage of poetry of fewer than four lines, use a slash (/) to indicate line breaks in the verse.


Cross-check your reference list with your in-text citations. Ensure that anything listed in the reference list is in fact cited in the text and that anything cited in the text is listed in the reference list.

The “Works Cited” list is an alphabetical catalogue of the works referenced (summarized, quoted, or paraphrased) in your paper, essay, article, or review.

The article’s in-text citation corresponds to the article’s Works Cited List.

In-text citation format is as follows: “Quote or paraphrase” (Author Page).

In the following samples, note that the author and page information is essential, as the author’s last name serves as the link to more information about the source in the “Works Cited” list. Consider the following examples:

  • According to Ruta Sepetys, “Those who survived spent ten to fifteen years in Siberia” (340).
  • In Between Shades of Gray, the survivors are said to have “spent ten to fifteen years in Siberia” (Sepetys 340).
  • As for a duration, “Those who survived spent ten to fifteen years in Siberia” (Sepetys 340).

In the “Works Cited” list, under the name Sepetys, the following information can be located:

  • Sepetys, Ruta. Between Shades of Gray. Puffin, 2011.

Placement of Works Cited List: Place the list at the end of the paper. The list begins on a new page, continuing the numbering of the essay. The title, Works Cited, is centered. Double-space between the title and the first entry.

Begin each entry at the left margin; however, if an entry is more than one line, then use hanging indentation format (indent each subsequent line or lines a half an inch from the left margin). Double-space the entire list, both between and within entries. Continue the list on as many pages as necessary.

Arrangement: Arrange entries in alphabetical order.

Online References: For Imaginations (due to its multi-media format), the inclusion of links in the Works Cited list (for online references) is recommended, especially if a DOI link can be provided.


For submission: Images should appear in text in their appropriate locations.

Please keep in text images at a small size i.e., 500kb for submission.

If your article is accepted: You will be expected to provide higher resolution electronic versions of the in text images (including video or sound) in a separate file. For accepted articles images need to be TIFF (preferred) or JPEG with at least 300dpi resolution for colour/greyscale/black and white.

Videos must be MPEG4 format and include screen shots (as per above) for use in Print and PDF versions of the article.

Audio must be MP3 format (128 KBPS or higher).

Image captions should be added to each image. The caption text should be below the image and preceded by “Figure X”, and the caption should be given the paragraph style Caption.

Please include a section entitled “Image Notes” at the end of your document (following Notes and Works Cited) with all references/sources or title information for images, audio-clips, films clips used.

Be sure that all images, videos, and any other material used correspond to Canadian “fair dealing” and the University of Alberta “fair dealing” policy (see below for more copyright information).

Copyright Information

Use of Third Party Material: All third-party content in any submission to Imaginations must conform to the Fair Dealing exception in the Canadian Copyright or you must provide copies of your copyright permission.

Publication License Agreement: Upon acceptance of your article, after it has undergone a double-blind peer-review process, you will receive a contract to license the publication of your work under a Creative Commons 4.0 Attribution License (BY-NC-ND):

All third-party material used in your article must be conform to the Canadian Fair exception in the Canadian Copyright Act or you must provide copies of copyright re-printing permissions—if these were not already provided as per the journal’s protocol, at the time of submission.

Valuable links